It is difficult to keep an eye or manage a large number of vehicles once they’re driven off the lot. Fleet management software helps locate exactly where your field workers and vehicles are at any time. You can easily track their travel time between jobs and make sure they use their time efficiently.

GPS Fleet management software also optimizes travel time to the work site by providing directions to the target location after considering traffic information and accident reports. Data is transmitted via a wireless connection and displayed on your PC so that you can track your fleet and generate reports to measure fleet and employee efficiency. This in turn helps you improve accountability and productivity of your workers. It also affects the bottom line and increases profitability.

What are the benefits of fleet management system/ software?

• Cuts down your costs by reducing driver downtime, lowers gas consumption by providing shorter routes, tracks gas consumption to deter dishonest operators, reduces insurance costs and enables effective use of vehicles by providing better scheduling and routing to jobs.
• Fleet Management Software improves safety. You can monitor drivers’ speeding habits.
• It improves customer satisfaction since your service reps get to job faster.
• Fleet Management Software improves employee efficiency and performance management. You can accumulate authentic data on how long the job takes.

What are the different types of fleet management solutions?
There are two main types of solutions offered by fleet management companies.

• Passive tracking- Limited amount of data is logged and stored in the vehicle. You can get an overall summary of the driver’s daily activity. This is an inexpensive solution with no recurring monthly fees.
• Real-time GPS tracking- tells you the driver’s exact location. Data is transmitted to your PC via a wireless cellular system or satellite connection.  This is more expensive but a comprehensive solution. You will also pay a recurring monthly fee. 

What to look for in a GPS fleet tracking and management system?
Before purchasing, consider the following.

• What details do you want to track and collect?
• Do you want real time tracking or daily summary of fleet movement?
• Is the fleet management software solution available in every nook and corner of your work area? Do you want a local tracking solution or is your fleet plying on the national level?
• Is the mapping platform suitable for your needs? Is the routing customizable?
• How do you want the equipment to be installed in your vehicles? Portable magnet-mounted installation is cheaper than fixed installation.
• How do you want to track your fleet? Do you want the data feed to come into your PDA or a PC? Where do you want the data to be hosted? An ASP solution where the data is stored on remote servers eliminates the need for maintenance, service and backup of your computer systems. If you want to gain remote access to your fleet data then consider an ASP solution that can provide data through a web interface.
• Is the fleet management software interface easy to use? Is it intuitive or would you need specialized training.

What is the cost of fleet management software?
Passive systems are cheaper than real time tracking. Cost depends upon the feature set, software provider and size of fleet. Click here to compare fleet management prices to make an informed decision.